We are looking for a meticulous and detail-oriented HR Assistant to manage the seamless HR processes of our US based company. The ideal candidate will possess exceptional organizational skills, and a strong understanding of payroll and HR procedures.

Responsibilities:

1. Data Gathering and Calculation:
   • Gather and compute payroll-related data, including employee commissions, reimbursements, bonuses, paid time off calculations, allowances, deductions, holiday pay, and retirement contributions.
2. Payroll Processing:
   • Utilize ADP software to process payroll accurately and efficiently.
   • Generate and distribute payroll reports using ADP software.
   • Email payroll reports to the accounting team and salary reports to the HR Manager.
3. ADP Software Management:
   • Manage and rectify time cycles and PTO balances within the ADP software as required.
4. Holiday Tracking:
   • Monitor holidays impacting payroll, ensuring timely adjustments and completion within designated timeframes.
5. Record Maintenance:
   • Maintain records of employee-related payroll changes within employee HR files in ADP software.
6. Payroll Procedure Oversight:
   • Execute the established payroll procedure, including meticulous checks and verifications.
   • Verify employee PTO balances, salaries, deductions, bonuses, and reimbursements.
   • Coordinate with the controller to inform the HR department about commissions and reimbursements.
   • Verify and download payroll registers, ensuring alignment with ADP records.
   • Adhere to strict timeline requirements to guarantee timely paychecks for employees.
7. Reporting and Invoicing:
   • Distribute necessary documents to accounting teams weekly, including GL reports, payroll summaries, statistical summaries, and payroll registers for each company.
   • Handle weekly ADP invoices and manage monthly BCBS and GIS invoices for subsequent payment.
8. Onboarding and offboarding:
   • Prepare an offer letter, and complete the onboarding in ADP, and all other platforms (Medical/Dental etc.).
   • Prepare termination documents and complete the termination process on all platforms.
   • Revising the invoices regarding all Benefits, and sending reports and documents to the accounting department and HR department.

Requirements:

• Bachelor’s degree in Accounting, Finance, HR or a related field preferred.
• Proven experience in payroll processing, using ADP Workforce software would be an advantage.
• Strong understanding of payroll regulations and procedures.
• Exceptional attention to detail and accuracy in data management.
• Proficiency in email communication and report generation.
• Ability to work within strict deadlines and manage multiple tasks efficiently.
• Excellent communication and collaboration skills across departments.
• Able to work from 15.00 to 23.00 (US working hours).

What we offer:

• A dynamic, proactive and friendly work environment where your contributions are valued.
• Competitive salary to recognize and reward your achievements.
• Private health insurance coverage for your well-being.
• FitKit Membership to support your physical fitness, mental health and overall wellness.
• Fancy offices in the city center.
• Day off for your birthday.