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Role Designation: Office Administrator - Macedonia
Key Accountabilities and Responsibilities

• Coordinate office activities and operations to ensure efficiency in accordance with company regulations and policies
• Managing managers' agendas when needed;
• Organize travel logistics for consultants;
• Answering phone calls and coordinating with correspondence (emails, letters, packages, etc.);
• Coordination with the accountant, submission of invoices and tracking whether payments have been made;
• Coordination with the accountant for contracts of registration/deregistration of employees and tracking employee contract dates;
• Keeping up to date with Macedonian business regulations and reporting to line manager
• Coordinate with the lawyer on all legal matters related to the company;
• Maintain an archive of contracts and documents;
• Support contracts preparation and supplier/consultant relationships;
• Support HR management tasks for the internal team (onboarding, leave tracking, KPIs, letters, etc.);
• Creating, updating and monitoring reports and databases with personal data of employees, finances, etc.;
• Keeping track of office supplies and making purchase orders;
• Assist in administrative procedures for the needs of the company and employees;
• Manage monthly petty cash for material costs and submit monthly reports;
• Assist the company in attending events and conferences

Professional Qualifications & Experience

• • A minimum of 2 years’ experience as Office Administrator

Key Skills and Knowledge

• Proven experience as an office administrator, office assistant or relevant role
• Proficient in English (speaking and writing)
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic bookkeeping.
• Excellent knowledge of MS Office
• Attention to details

All interested candidates should share their CV to [email protected]