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Executive Assistant

Skills: Administrative Assistance, Executive Administrative Assistance, Business Development, Client Services, Customer Service, Operations Management, Project Management

About the job

VAG is an international company that loves to assist the Elderly, People in Need, and Disabilities with Software and Hardware Assistive Technologies to make them happy and live a better life. Our team is made up of motivated, hard-working people spanning the globe, united by a culture of learning and continuous improvement.

What we’re looking for:

We are looking for Executive Assistants to help us operate and scale different parts of their growing businesses. As an Executive Assistant, you must be an adept problem solver who excels in building processes and is effective in communicating with stakeholders in a wide range of projects. You have a deep understanding of prioritization to make sure that projects and requests are lined up to have the highest value.You are confident and competent in making sound decisions with confidential matters. We are looking for someone who takes pride in the quality of their work and enjoys being on top of things. So if this sounds like you, then this opportunity is perfect for you!

Responsibilities—what you'll do:

• Streamlining and maintaining internal processes that support the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Liaise between the upper management and employees, managing the communication with internal and external executives on various projects and tasks
• Managing professional and personal scheduling for C-Level, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Organizing and prioritizing work to ensure the senior executives' top goals are met, company goals are achieved, and best practices are upheld
• Maintaining professionalism and strict confidentiality with all materials, and exercise discretion and due diligence when interfacing with clients and stakeholders
• Shadow the CEO to gain insights into key decision-making processes and overall business operations.
• Manage administrative and organizational tasks to ensure daily efficiency.
• Prepare content for meetings, including decks, summaries, and other necessary materials.
• Take detailed notes during meetings, summarize key action points, and ensure follow-ups.
• Assist in preparing and tracking OKRs across the company.

Requirements:

• 4+ years of direct hands-on experience as an Executive Assistant or one or more executives
• Significant experience of managing office procedures and working with sensitive corporate information
• Strong knowledge of cloud systems٫ online calendars, and other related solutions
• Fully fluent in English, Albanian and Macedonian
• Skilled in the use of apps and technology
• Ability to commit long-term and full-time
• This position is for serious, career-oriented candidates
• Exceptional communication skills (verbal, written, and visual).
• Strong attention to detail and ability to manage multiple tasks effectively.
• Quick starter with a proactive approach.
• Commitment to personal development and a willingness to learn rapidly.
• Demonstrates tact, discretion, and composure under pressure.
• Strong collaboration skills for effective teamwork.

Qualities we look for:

• Impeccable interpersonal and communication skills, including the ability to present information in a confident, clear, and concise manner over different media
• Building relationships is one of your core competencies
• Agile and able to manage duties being assigned with a high degree of prioritization
• Proven ability to take initiative, anticipate and solve problems, and make decisions with minimal supervision
• Able to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of professionalism

**All interested candidates can send their CV and motivation letter to the following email address: [најави се за да го видиш е-маилот]

This is a full-time and long-term role, dedicated exclusively to serving one of our clients. We are looking for individuals who are ready to fully commit their time and energy to one company and grow and develop along with that company.