Job Description

APS (Agile Pro Solutions) headquartered in the USA with a local office in Skopje is looking for Administrative Assistant.  Here at APS, we believe that once you have the right skills and to be successful you will be a great fit for the team.
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Administrative Assistant handles administrative tasks for the project manager and team members to keep the project running smoothly. This may include ordering equipment and supplies, managing deadlines and workflow, and scheduling meetings and appointments.

                                    Working hours: 3pm - 11pm; Monday - Friday (on-site only)

Responsibilities:
 

•       Schedules estimate appointments for residential customers who call in, as well as pulling lead information from websites, and other lead services.  Track leads and ensure all leads are contacted within 24 hours of receipt,
•        Schedules all 811’s for residential department, maintain list, and contact 811 in case of cut line or ticket not clearing in time,
•        Works with customers to ensure all jobs have HOA approval and or permits ready, if applicable, at least 7 days before start date or notify scheduler to move the job,
•        Assembles crew packs and create purchase orders for jobs 2 days in advance.  Get PO/crew pack info to installers,
•        Assists sales team (customer communication, folder assembly, etc), when needed.
•        Answers phones and route calls accordingly.  This position is the primary person to answer phones with backup from other Admins when necessary,
•        Monitors financing customer accounts, make sure they don’t expire prior to install, and handle any customer concerns and questions,
•        Helps with general administrative tasks (i.e.:  filing, accepting payments, ordering supplies, etc).

Requirements

• Bachelor’s degree (preferable).
• Proficiency in Office 365 products including Outlook, Word, and Excel.
• 2+ years of experience in similar position.
• Ability to maintain great performance when working under pressure and short deadlines.
• QuickBooks experience.
• MarketSharp data entry.
• Ability to handle oneself professionally with customers and co-workers over the phone and in person.

Benefits

• APS Privilege Card  - Because you're VIP
• Paid Training: Start strong with comprehensive training – and get paid for it!
• US Career from Macedonia: Build an international career from Macedonia and continuously learn and grow your business character. 

At APS, our employees and organizational culture are our greatest assets. We are dedicated to creating an inclusive environment where everyone feels valued and rewarded. As an equal employer, we encourage all individuals matching the experience and skills to apply.

*NOTE: Only the most suitable candidates will be contacted.

Join us today and be a driving force behind our success!

Apply now and let your career soar with APS!