Company Summary:

Allocate Software is a global software company that designs innovative products to optimise complex organisations. We have taken expertise from a number of industries and applied this to the specific issues and complexity of healthcare. Today we focus on delivering software tools to help healthcare institutions manage their staff safely and efficiently so that they can deliver exceptional care to all their patients. We have customers in 11 countries, with 800,000 people deployed using our software in over 800 organisations.

Role Summary:

We're looking for an Office Administrator to join our Facilities team on a fixed-term basis (covering a 12 month period of maternity leave). This role is accountable for providing support to our employees, assisting in daily office needs and managing our company's general administrative activities. Office administrator is responsible for the smooth running of the Macedonian office including, finance, administration and compliance with legal requirements for staff and suppliers and contributes in driving sustainable growth.

Responsibilities:

• Work with the Office Manager to prepare plans and budgets for the team in Macedonia
• Researching and resourcing venues for company meetings and events, arranging these events within budget and ensuring smooth running of same
• Collecting and comparing offers for goods and services and trying to maximize cost-effectiveness, negotiate contracts to optimize delivery and cost-saving

General HR Administration

• Attendance recording and reporting
• Arrange visas for staff ensuring they comply with legal requirements
• Manage staff holiday compliance
• Update the global HR system
• Register new hires
• De-register employees 
• Create and update records and databases with personal, financial and other data

Supplier management

• Make payments to suppliers under approval authority or refer to UK for payments
• Provide financial reports to the UK Head Office where needed

Facilities 

• Ensure that all office supplies are available at all times in the appropriate quantity (eg coffee, tea, fruits, paper, cups, miscellaneous) as well as office equipment maintained in working order
• Arrange staff social events
• Organise hotels, taxis for visitors etc

Health & Safety

• Support the office manager in ensuring that employees are working in a safe environment 

Skills/Qualifications/Experience Required:

• High school diploma; BSc/BA in office administration or relevant field is preferred
• Good interpersonal and communication skills and ability to communicate effectively at all levels
• Efficiency, good organizing, time management, planning and prioritization skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office 
• Able to complete complex administrative tasks with minimal supervision
• Must genuinely enjoy working as part of a team​

What can we offer you

• Comfortable, friendly, professional and supportive work environment
• Opportunity to gain invaluable experience in all aspects of events within a fast-paced global dynamic organization
• Opportunity to gain international business experience, working for world high class companies
• Possibility for personal and professional growth within a stable environment with ongoing training and support
• Social and sport benefits 
• Work from home – several times per month

Please apply using the link below:

https://hrbrg.co/sr6b9k