Tender Specialist 

In CIVITTA, we are expanding our team and are searching for a new Tender Specialist. To make work meaningful for people everywhere, we ensure our own team reflects the diversity of the businesses we serve. Our success lies in the talented and passionate team of professionals who prove CIVITTA’s motto – We Challenge the Questions!

• We challenge our competitors - we deliver more value, at scale.
• We challenge our clients - we are not afraid to ask the tough questions and help clients to challenge themselves or their own industries. 
• We challenge ourselves - we like unconventional projects.

Challenge yourself and join our team as a Tender Specialist.

Job Purpose: The Tender Specialist will support the Tender Department in the preparation and submission of tender documents, ensuring compliance with procurement regulations and client requirements. The role involves coordinating across various departments, conducting market research, and managing tender documentation with accuracy and efficiency. This position is open in the following locations: Kosovo and N. Macedonia.

What will you do:

• Assist in the preparation of tender documents, ensuring all submissions are compliant with the requirements and are submitted within specified deadlines.
• Assist in search for experts according to given criteria.
• Regularly monitor and analyze the list of tenders published by international donor organisations (such as EBRD, the World Bank, UN agencies, etc.).
• Assist the senior staff of the International tender team in international tender application preparation (ensuring compliance with the tender requirements, communication with other offices, preparing applications, searching for partner companies).
• Prepare and regularly update the status of tender submissions in the database/dashboard.
• Conduct detailed market research to identify potential tenders and assess Civitta’s alignment with tender requirements.
• Maintain an organized database of all tender documents and related correspondence.
• Submit the requested tasks and deliverables on time and within the standard required.
• Ensure strict confidentiality of all tender-related information.

 Qualifications:

• Bachelor’s degree in Business Administration, Economics, Law, or a related field.
• 1-2 years of relevant experience in tender preparation or a similar role is preferred, but not mandatory
• Understanding of procurement processes and tender regulations is preferred, but not mandatory.
• Excellent organizational skills.
• Proficiency in Microsoft Office Suite, particularly Word and Excel, while  familiarity with tender submission platforms is an advantage.
• High level of attention to detail and responsible attitude to workAbility to work in a team and communicate with diverse offices
• Ability to multitask and meet deadlines
• A proactive team player with the ability to work independently.
• Fluency in spoken and written English

Why should you join CIVITTA?

• We work with international donors, such as European Commission, World Bank, European Bank for Reconstruction and Development (EBRD), United States Agency for International Development (USAID), United Nations Development Programme (UNDP), etc.;
• We mentor each other to advance our skills and progress as professionals;
• We are a growing team;
• We work closely with colleagues from all CIVITTA offices and experts (currently in 20 different countries and counting).

What do we offer:

• We believe in fast professional growth of our employees, so we offer performance and salary review once a year;
• Company offsite - every year the whole company travels to a foreign location to spend time together;
• Flexible working hours and location - we trust you to manage your time and choose where to work from – in accordance with the local management;
• To help you learn and develop, we organise regular training and experience sharing sessions;
• Partial compensation for external trainings;
• Opportunities to work with experienced professionals from different sectors and countries;
• Rich social activity program.

Application Process:

Interested candidates should submit a Resume and Motivational letter detailing relevant experience and qualifications here https://jobs.lever.co/media-park/4de1f02d-7d37-4f6c-9195-c9aa7a9e361f . Selected candidates will be contacted for an interview.

Civitta is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.