We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. You will have front desk position (reception) and you will be responsible for the day-to-day management of our administrative procedures. You should have excellent organizational skills and you should be able to handle time- sensitive tasks.

Responsibilities:

• Archiving and scanning internal documents and management of internal documentation (contracts, offers, invoices...)
• In charge for office supplies
• Contact with clients
• Contact with the accounting office and handling incoming and outgoing invoices
• Focal point of contact for internal and external clients
• Answer and direct phone calls
• Events organization
• Sending documents to the post office
• Update and maintain office policies and procedures

Requirements:

• Excellent organizational skills with the ability to multi-task
• Excellent written and verbal communication skills
• Sharp time management skills
• Advanced MS Excel and  MS Word skills
• Strong ethics, with an ability to manage confidential data
• Working knowledge of office equipment, like printers and scanners
• Advanced knowledge of written and spoken English
• High school diploma

All interested candidates should provide short answers to these questions when submitting the application. 

1. Why do you want to work in iVote?

2. Why do you think you are suitable for this role and provide the amount of salary you deserve.

All interested candidates can apply at https://goo.gl/4mdd3Q 

Working time:

Flexible working hours. Monday through Friday from 8-10 AM to 4-6 PM. Weekends – Free.